Medical, dental & vet offices
Credit Card Processing for Counselors and Therapists
A mental health counselor may collect payment after a session, charge an agreed card on file, or direct a client to a portal for a balance. We review how in-person and remote charges show up on the statement.
Credit card processing for counselors and therapists starts with what you already pay. Send one recent statement and a person reads your merchant account for counselors and therapists line by line. Free, with no obligation.
Short answer
Can a mental health counselor get a merchant account?
Yes, most counselors and therapists can. No one can promise approval because the processor assesses the business, the owner and processing history. Agreed card on file charges should be distinguishable from session payments and portal balances. Send one recent statement and we will review it free.
What businesses like yours need
What counselors and therapists need from processing
- Session payments at the office
- Card on file for agreed charges
- Patient portal payments
- Payment plans for balances
- Recurring membership billing only where the practice offers it
Products that fit
Setup that tends to fit
A countertop terminal can handle office visits, while a patient portal or virtual terminal can collect remote balances. Choose billing tools that clearly separate in-person payments from card-on-file charges.
Not sure what you have now? Your statement shows it. Compare common systems on our POS system comparison.
What to check on your statement
We check these and every other line during a merchant statement analysis. New to statements? Read how to read a merchant statement.
- Card-not-present pricing on stored card charges
- Gateway fees for portal payments
- PCI non-compliance fee lines shown separately
Send one mental health counselor statement. We read every line and tell you what each fee is.
Send your statement for a free reviewCounselors and therapists: common questions
Can a mental health counselor qualify for a merchant account?
Most do. The processor decides approval based on the business, the owner and processing history. We help find a fit, but we cannot promise approval.
What should I send for the free statement review?
Send one recent monthly statement, every page, as a PDF or clear photos. Upload it on our contact page for a person to review each line.
Can I charge an agreed card on file after a session?
Some payment setups allow a stored card charge with the client's agreement. These are usually card-not-present transactions, so compare those statement lines.
Can clients pay through a portal?
A portal may let clients pay remotely. Its gateway and card-not-present charges can be separate from the in-office terminal costs.
Send one statement. We read every line, free.
Upload one recent statement from your mental health counselor. A person reads every fee and explains it in plain English. Free, no obligation.